Gymflow · QuickBooks Online
GymBooks
Settlement accounting built for businesses using Gymflow and QuickBooks Online.
Review revenue, taxes, fees and deposits before anything reaches QuickBooks. GymBooks gives accountants and business owners a controlled workflow for turning Gymflow activity into reviewable, balanced QuickBooks deposits.
From Gymflow to QuickBooks — with a review step in between
Every payout follows the same controlled path, and each step is recorded.
- Gymflow activity→
- Categorize→
- Build Settlement→
- Reconcile to Actual Bank Deposit→
- Review→
- Approve→
- Post to QuickBooks
Nothing posts automatically. GymBooks prepares one balanced bank deposit per real payout, and a person reviews and approves it before it is created in QuickBooks Online.
Designed for accounting control
Sales tax visibility
Franchise, marketing and merchant fee tracking
Settlement reconciliation
QuickBooks account mapping
Human review and approval before posting
Multi-user Accountant/Admin and Client Owner access
Audit history
Built for growing operators
Single-location businesses
One location, one payout at a time, with a clear settlement record behind every deposit.
Multi-unit operators
Separate locations, each with its own transactions, mappings, fees and QuickBooks company assignment.
Franchise networks
Consistent categorization and fee handling across locations, with role-based access for accountants and owners.
Pricing
- Single Location
- $149/month
- Multi-Unit
- $349/month
- Additional Locations
- $99/month each
- Franchise Network
- Contact Sales
Security and control
- Role-based access
- Server-side authorization
- Secure QuickBooks OAuth connection
- No automatic accounting posting
- Human approval controls